Gantt Chart Guide

The Gantt Chart provides a detailed timeline view of tasks within a project, showcasing their start dates, durations, and progress. It is a valuable tool for project planning and management.

1. Overview of the Gantt Chart

The Gantt Chart visually represents tasks as horizontal bars along a timeline. Each bar reflects the task’s duration and current status.

• Task Name: The title of the task being tracked.
• Start Time: The starting date of the task.
• Duration: Number of days the task is expected to take.
• Timeline: Weekly or daily breakdown of the project timeline.
• Status Indicators: Task statuses such as “To Do,” “Doing,” or “Completed” are displayed on the timeline.

2. Adding a Task

To add a task directly to the Gantt Chart:

• Click on the + Add Task button located above the chart.
• Fill in the task details, including:
  • Task name
  • Start date
  • Duration
  • Assigned team members
  • Status
• Click Save to add the task to the Gantt Chart.

3. Navigating the Gantt Chart

Use the following features to navigate and manage the chart:

• Scroll: Move horizontally to view different time periods.
• Timeline Labels: The top row displays dates and weeks for easy reference.
• Highlighting Today: A red line indicates the current day for reference.
• Task Bars: Click on any task bar to view or edit task details.

4. Key Features

• Color Coding: Tasks are color-coded based on their current status.
• Assigned Team Members: Icons display team members responsible for the task, shown on the task bar.
• Hide Completed Tasks: Check the Hide completed tasks box to declutter the chart and focus on pending tasks.
• Adjustments: Update task details directly in the task list or by editing the task in the Gantt Chart view.

5. Best Practices for Using the Gantt Chart

• Ensure task start dates and durations are accurately entered for effective planning.
• Regularly update task progress to keep the chart current.
• Review the timeline weekly to identify delays or overlaps in tasks.
• Communicate with team members assigned to tasks to confirm schedules and status.

The Gantt Chart is an indispensable tool for project managers, providing a clear overview of the project’s timeline and progress. For further assistance, refer to the system documentation or contact the project administrator.