- Subcontractor Management for Efficient Collaboration
Subcontractor Management and Project Oversight
WorkCase simplifies managing subcontractor tasks, tracking progress, and controlling costs for seamless project execution.
Real-Time Status Updates
Stay informed with real-time updates on subcontractor activities, ensuring alignment with project timelines.
Customizable Permissions
Set role-based permissions so subcontractors access only what they need, fostering secure and efficient collaboration.
Efficient Task Assignment and Progress Tracking
Assign tasks to subcontractors through WorkCase and monitor completion. Break down projects into manageable tasks, allocate them based on expertise, and track progress. This structured approach supports on-time completion and enhances accountability.
- Assign tasks based on subcontractor expertise.
- Track progress to align with deadlines.
- Improve accountability with clear task assignments.
Cost Management and Budget Control
Control project costs by tracking subcontractor expenses and monitoring their budget impact. WorkCase allows setting budget limits, logging expenses, and reviewing subcontractor financial data to prevent budget overruns and maintain financial control.
- Monitor subcontractor expenses in real-time.
- Set budget limits for subcontractor work.
- Maintain financial control with detailed cost tracking.
Performance Reports
Evaluate subcontractor efficiency to identify top performers and optimize resource allocation.
Cost Analysis
Compare subcontractor expenses to project budgets to ensure financial alignment and improve cost efficiency.
Customizable Reports
Create tailored reports focusing on metrics such as labor efficiency, timeline adherence, and project costs.
Advanced Reporting and Performance Analytics
WorkCase’s reporting tools analyze subcontractor performance and cost efficiency. Generate reports on task completion rates, cost variance, and productivity, helping make informed decisions and improving future subcontractor selection.
Streamlined Communication With All Subcontractors
WorkCase’s messaging tools facilitate seamless communication with subcontractors.
In-App Messaging
Enable direct communication for quick updates and clarifications without needing additional tools.
Shared Task Notes
Subcontractors can add notes and updates, promoting clarity and transparency across the project.
Real-Time Notifications
Receive alerts on subcontractor progress, task completions, and updates to stay informed and ready to act.
Flexible Subcontractor Management for Any Project
Adapt WorkCase’s subcontractor management tools to various project needs, whether short-term tasks or long-term engagements. Customize workflows, set deadlines, and establish task dependencies for smooth subcontractor coordination.
Customizable Workflows
Adjust workflows to fit each project’s needs, supporting seamless execution and subcontractor alignment.
Task Dependencies
Define task dependencies to ensure subcontractor work aligns with the broader project timeline.
Deadline Adjustments
Modify task deadlines as projects progress, keeping subcontractor tasks aligned with the overall schedule.
What vendor data and compliance docs can we store for each subcontractor?
Company profile, contacts, trade, rate cards, insurance/COI, WCB, safety certifications, signed contracts, tax info, and expiry dates with reminders so nothing lapses mid-project.
How do I assign subs to jobs or tasks and keep visibility on progress?
Add subs to work orders or project tasks, set scope and due dates, attach checklists/files, and track status updates and photos so PMs see progress without chasing texts.
Can subs log time and materials without full system access?
Yes—grant limited access (or use share links) for subs to submit hours, parts, and notes; PMs review/approve before costs hit job actuals.
How are change orders handled with subcontractors?
Raise a CO tied to the job/task with scope, pricing, and approvals; accepted changes roll into budgets and appear on the subcontractor’s payable and client billing as needed.
How do we reconcile subcontractor invoices and control costs?
Match sub invoices to approved time/materials and POs; flag variances, require corrections, and post approved amounts to AP—maintaining a clean audit trail from field work to payment.
- FAQs
Subcontractor Management — FAQs
Coordinate third-party crews from onboarding to payment. Centralize vendor profiles, docs (WCB/COI, safety, certifications), rates, and contracts; dispatch subs on work orders or project tasks; capture time, materials, and change orders; and reconcile sub invoices against approved work so costs stay tight and compliance stays current.